One-on-One Meeting Availability
A representative from Morgan Keegan will contact you with regards to one-on-one meetings; please indicate your availability, as well as who your lead contact is for questions and coordinating your meeting schedule, on your conference registration form.
Audio/Visual Equipment
Swank Audio Visuals will handle audio visual services for our Industrial/Transportation Conference at the Ritz-Carlton Chicago.
AV Set-up
Each general session room will be set up with a podium microphone, laptop, LCD projector with wireless remote, screen and laser pointer. If you need any other equipment, please call Gail Rimer, Corporate Communications, Morgan Keegan at 901-524-4183 or email your request to gail.rimer@morgankeegan.com by Friday, September 11. If your presentation is more complex than a simple PowerPoint presentation (i.e. videos or commercial clips, etc.), please advise Gail by Friday, September 11, 2009 so special provisions may be made to accommodate these requests.
Presentations
Please send your presentation to Carolyn Fidler, Swank Audio Visuals, at cfidler@swankav.com by Monday, September 14. Once Swank downloads and tests the presentation, they will send confirmation via email. If you need to contact Carolyn, her number is 312/573-5248.
PLEASE NAME YOUR PRESENTATION APPROPRIATELY
Be sure to name your presentation file with your company’s name plus the conference name-MKIT. For example, ABC MKIT. If you send a revision, please adjust the file name to indicate revision. ABC MKIT.2
Webcasting
If you are webcasting your presentation, send it to Wall Street Webcasting by using their Upload page at http://upload.wsw.com. You will receive an email confirmation after your slides are successfully uploaded. If you have any webcast questions please call WSW at 212/354-0440 or email conferences@wsw.com Morgan Keegan is providing the webcast service for all presenting companies.
If you revise your presentation after you submit it to WSW or Swank, you will need to bring your revised presentation on a CD or Flash memory drive to the Webcast and Speaker Ready Desk at the Industrial/Transportation Conference. Please allow adequate time (30 minutes to 1 hour) for WSW and Swank technicians to download your presentation prior to your presentation time.
If you have any questions, please contact Gail Rimer at 901/524-4183 or gail.rimer@morgankeegan.com.
Note: It is at the discretion of the individual companies as to whether they wish to webcast their presentations.
Shipping Conference Materials/Handouts
Please send all conference materials for the Industrial/Transportation Conference to the address below. Be sure to write the name of your company on the outside of the box. Shipments should not arrive at the Ritz-Carlton before Monday, September 14. If these instructions are not followed, we cannot guarantee the delivery of your shipment.
Each box must be addressed in the following manner:
Shipping Address:
The Ritz-Carlton Chicago
160 East Pearson Street
Chicago, IL 60611
Hotel Arrival:
Morgan Keegan Industrial/Transportation Conference
Sept. 16-18, 2009
Attn: Julie Besant, Conference Services Manager
Box ___ of ___
We recommend that you send no more than 50 - 75 copies.
The day prior to the conference, Morgan Keegan conference coordinators will do an inventory of the boxes received and have the marketing materials set-up just inside the appropriate meeting rooms. During the conference, they will check with the hotel for any additional deliveries and have the materials set-up accordingly.
If you would like to have any unused marketing materials returned to your company at the conclusion of the conference, please enclose a FedEx mailing label with your return address and shipping instructions. Morgan Keegan will make sure that your boxes are properly shipped to you.
